Planning your wedding signage can feel like another long list of decisions, but you do not need a sign for absolutely everything. The right signs should welcome your guests, help the day run smoothly and bring your wedding style together.
This UK wedding signage checklist explains which signs are most useful, which are optional and how to choose the right sizes and finishes for your venue.
The essential wedding signs
1. Wedding welcome sign
A wedding welcome sign is usually the first piece of stationery guests see when they arrive. It confirms that they are in the right place while introducing the colours, typography and overall style of your day.
Most welcome signs include:
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The couple’s names
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The wedding date
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A short welcome message or meaningful quotation
An A3 portrait welcome sign works well for many UK venues and can be displayed on an easel, welcome table or decorative stand.
2. Wedding seating plan
If you are having assigned tables, a wedding seating plan is one of the most important signs at your reception. It helps guests find their table quickly and avoids confusion as everyone enters the dining area.
A clear seating plan should include:
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Each table number or table name
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Guest names listed clearly
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A layout that is easy to read at a glance
An A3 landscape seating plan is suitable for many smaller and medium-sized weddings. Make sure names are large enough to read without guests having to crowd around the sign.
3. Order of the day
An order of the day sign lets guests know what is happening and when. It is especially useful if your ceremony and reception are being held at the same venue.
You might include:
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Ceremony
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Drinks reception
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Wedding breakfast
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Speeches
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Cake cutting
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First dance
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Evening celebrations
An A3 portrait format provides enough space for the key timings without making the design feel overcrowded.
4. Wedding Table Numbers & Place Cards – Larosier Prints
Table numbers help guests connect the seating plan with the correct table. They should be clear, easy to spot and designed to coordinate with your other wedding stationery.
A5 table numbers are large enough to be visible without overwhelming your table decorations.
Useful ceremony and reception signs
These signs are not essential for every wedding, but they can improve the guest experience and reduce the need for repeated instructions.
Unplugged ceremony sign
An unplugged ceremony sign politely asks guests to put away their phones and cameras so that everyone can be fully present during the ceremony.
It is particularly useful if you want your professional photographer to capture the ceremony without phones appearing in the aisle.
Pick a seat sign
A “Pick a seat, not a side” sign works well for relaxed ceremonies where guests are welcome to sit anywhere rather than choosing between traditional sides.
Confetti sign
A confetti sign tells guests when and where to collect or throw confetti. This can help your photographer organise the moment and ensures guests know what to do.
Always check your venue’s rules, as some venues allow only biodegradable confetti or restrict where it can be used.
Guest book sign
A guest book sign draws attention to your guest book and encourages guests to leave a message. It is especially helpful if the book is positioned away from the main entrance or dance floor.
Cards and gifts sign
A cards and gifts sign clearly identifies where guests should leave wedding cards and presents. It can be placed beside a card box, post box or gift table.
In loving memory sign
An in loving memory sign offers a thoughtful way to acknowledge loved ones who cannot be there. It can be displayed with photographs, flowers or candles in a quiet area of the venue.
Thank-you sign
A thank-you sign can be placed near the exit, gift table or favour display. It gives you another opportunity to thank guests for sharing your celebration.
Do you need every wedding sign?
No. Your ideal signage will depend on your venue, guest numbers and plans for the day.
For a smaller or more informal wedding, you may need only:
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A welcome sign
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A seating plan
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An order of the day
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Table numbers
For a larger wedding or a venue with several different spaces, you may also benefit from directional signs and smaller ceremony or reception signs.
Before ordering, ask your venue:
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Which signs they recommend
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Where signs can be displayed
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Whether easels or stands are provided
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Whether there are restrictions on candles, confetti or fixings
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When your stationery can be delivered or set up
Card or foam board wedding signs?
Wedding signs printed on heavyweight card are a good option when they will be framed, mounted or displayed securely.
Foam board is rigid and provides a more substantial finish. It is particularly useful for larger A3 signs displayed on easels, including welcome signs, seating plans and order of the day signs.
At Larosier Prints, relevant A3 wedding signs can be upgraded to 5mm foam board. Smaller A5 signs and table numbers remain printed on 300gsm matte cardstock.
Should all your wedding signs match?
Matching signage creates a polished, coordinated look throughout your venue. Using the same colours, fonts and decorative elements across your invitations, welcome sign, seating plan and smaller signs helps every part of the day feel connected.
A coordinated wedding signage bundle can also save time compared with finding and personalising each sign separately.
Larosier Prints offers alternative, modern and gothic wedding stationery in coordinated collections, including invitation suites, essential signage bundles and complete wedding signage bundles.
When should you order your wedding signs?
You can choose your design several months before your wedding, but some personalised details may not be final until closer to the day.
Your seating plan should normally be completed after your final guest list and table arrangements are confirmed. Leave enough time for personalisation, proof approval, printing and delivery.
Every personalised Larosier Prints order includes a digital mock-up for approval before printing, with edits available until you are happy with the design.
Final wedding signage checklist
Use this simple checklist when planning your day:
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Wedding welcome sign
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Seating plan
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Order of the day
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Table numbers
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Unplugged ceremony sign
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Pick a seat sign
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Confetti sign
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Guest book sign
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Cards and gifts sign
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In loving memory sign
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Thank-you sign
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Any venue-specific directional signs
Choose the signs that genuinely help your guests and suit the way your wedding will run. You do not need everything—just a clear, coordinated collection that works for your day.
Explore coordinated wedding signage
Discover personalised wedding signs, invitation suites and coordinated bundles from Larosier Prints. Each personalised design includes a digital mock-up and the opportunity to request edits before printing.
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